Registration and Key code

To upload your final video to IROS2013 in PaperPlaza, you first need to register for the conference using the conference registration system (AMARYS). During the registration process, you will be asked to enter the submission number of the videos you want to upload. After completing your registration, you will receive a confirmation email containing a key code for each contribution to be uploaded to Papercept.

Video Format

Prepare your final video (1.5-3 minutes, max. 50MB). Please do not use special codecs (coders/decoders) in order to provide as much portability across platforms as possible. Using MPEG-1 or MPEG-4 video formats is strongly recommended. Accepted video contributions will be included in the DVD Conference proceedings and also in IEEE Xplore. There, the video will appear together with the PDF of the extended summary.

Extended summary
Prepare your final extended summary using the available LaTeX or Microsoft Word template and following these paper preparation instructions. Make sure to have the latest templates and do not change the formatting in any way. The extended summary (up to 1 page) should be in PDF format and not exceeding 1MB.

Names of author and their order
Check that the names of all authors and their order is identical in the PaperPlaza submission system, the video, the extended summary, the digest page. Please write author names with only the first letter capitalized, that is, use "Firstname Lastname" in all instances and do not use "FIRSTNAME LASTNAME" anywhere.

IEEE PDF compliance test
Perform the IEEE PDF compliance test of your extended summary. If it does not pass the test, you cannot continue and may read the PDF Test Help to revise the format of your extended summary until it passes the test.

A Single Slide for the Conference Digest
During the conference, a Digest will be distributed to all participants. Please prepare one (and only one) PowerPoint slide that illustrates your paper. You must only use the PowerPoint template available here. Please do not change the template and keep fonts and font sizes as prepared in the template. Please also note that the digest will be printed in black and white.

Summary and ReadMe files
Please prepare the following two plain text files:

• Summary.txt file (max 1 KB). Describe in five sentences or less the contents or value of the video. This file helps IEEE Xplore users to make downloading decisions.
• ReadMe.txt file (max 10 KB). This file must include the following sections:
  a. Description: An overall description of the objects and what the audience can expect to gain by downloading them
  b. Player Information: Provide the minimum version of the player software that is required to play the submitted files. Include the name of the software, the version number, and any special requirements for the player
  c. Contact Information: The author should provide contact information in case users have questions regarding the extended material. IEEE will not provide any technical support.

Note that both of the above files should be in plain text format and have a .txt extension. They are needed by IEEE in order to include the video in IEEE Xplore.

IEEE copyright transfer
To process the copyright transfer for each contribution, follow the "Copyright Transfer" link, and you will be taken to the IEEE copyright transfer site (IEEE eCP) in a new window. Follow the steps as described on IEEE eCP pages and make sure that the video title and author list are correct before your perform the copyright transfer.

Upload the following files:
1. A video (1.5-3 minutes, max. 50MB) plus a Summary.txt and ReadMe.txt file accompanying your video (cf. Step 6);
2. A PDF file of your extended summary (max 1 MB)
3. a single PowerPoint slide for the IROS 2013 Digest